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Purchasing and Supply Services

Digital Tool Vendor Guidelines

PGCPS reviews all technologies, services, and hardware to make sure they are safe, accessible, and compatible with our systems. We also check that they follow federal, state, and local rules. To be considered, vendors must meet the criteria listed below. Please review these expectations carefully before submitting your product for review. These requirements are in addition to and in conjunction with vendor approval via iSupplier.

What is a Digital Tool?

In PGCPS, a digital tool meets at least one of the criteria below:

Interfaces with the PGCPS network, platforms, or technology devices
Requires staff or students to login
Utilizes or gathers data on students, staff or the PGCPS enterprise

Digital tools include online platforms, courses, digital content, and mobile apps. Md. Code, Educ. § 7-910.

The above also applies to services that include the use of digital tools as part of their delivery.

Initiating a Review

Requests to review a product must be initiated internally, by a school administrator or office supervisor. PGCPS will not review a product based on a vendor’s request.

Digital Tool Onboarding Review Process

A PGCPS staff member will submit a request for review of a specific digital tool.
PGCPS Digital Tool Review Team will contact the vendor to provide a link to the Vendor Information Form (required).
Vendor will complete the Vendor Information Form and submit all required documentation
** Vendors MUST provide functional login credentials before the team can move forward. **
PGCPS Digital Tool Review Team will review submission details and conduct accessibility review.
PGCPS Digital Tool Review Team will contact vendors for follow up, as needed.

Vetting Criteria

Required Documentation

Laws and Statutes Governing PGCPS Purchases

FAQ

If I have a question about one of the contract addenda, who should I contact?

Please send an email to pgcps.digitaltoolrev@pgcps.org and include “[YEAR - Vendor Name - Product Name] - Contract Addenda Question” in the subject line.